If you live overseas and own real estate in Japan, you may need help receiving and organizing Japanese tax notices. This page explains the role of a tax representative, what our standard notice-administration service covers, and when tax return filing, property sale, or other work requires separate review.
The initial suitability check is free. A paid written review or another engagement begins only after we confirm the scope, fees, and terms in writing.
Our standard tax representative service is designed mainly to receive specified Japanese tax notices, record the notice name, issuing authority, and stated deadline, and share that information with the client. Japanese tax return filing, tax calculations, responses to tax authorities, and property sale matters require acceptance review, a separate engagement, additional fees, and the required authority documents. Refund receipt, holding, or onward payout to clients is not currently handled by Kudan Partners. If the matter requires Kudan Partners to receive, hold, or pay out a refund to the client, we cannot accept the engagement under the current service.
Kudan Partners Tax & Accounting Office supports non-resident property owners with tax representative setup and annual notice administration. Cases requiring Kudan Partners to receive, hold, or pay out a refund to the client are outside the current service.
Who May Need a Tax Representative in Japan?
You may need tax representative support if you fall into one of the following situations:
- You live outside Japan and own real estate in Japan.
- You earn rental income from property located in Japan.
- You are planning to sell Japanese real estate while living overseas.
- You receive tax notices from a Japanese tax office or local government.
- You cannot receive or respond to Japanese tax documents in Japan.
- You previously lived in Japan but have moved overseas.
What We Do as Your Tax Representative
- Preparation and submission of tax representative notification forms
- Receiving tax notices from Japanese tax offices or local governments
- Recording the notice name, issuing authority, and stated deadline shown on received notices
- Annual fact confirmation for the agreed tax representative notice administration scope
- Sharing received notice information with the client by email or secure online communication
Why Appoint a Certified Public Tax Accountant / Zeirishi?
Many overseas property owners also need Japanese tax filing or tax consultation support, but those services are separate from standard tax representative notice administration.
Based on Japanese tax accountant qualifications, Kudan Partners can provide Japanese tax consultation, tax return preparation, tax agency, and tax office or local government response support. These are additional services that require case-by-case acceptance review, a separate engagement, additional fees, and the required authority documents. They are not included in the annual base fee.
Documents We May Request After Engagement Review
- Passport or identification document
- Proof of overseas address
- Property registration information
- Purchase and sale agreement
- Fixed asset tax notice
- Lease agreement
- Rental income statements from the property management company
- Withholding tax certificates or payment records
- Prior-year Japanese tax returns, if any
- Documents related to property sale, if applicable
Important notice: Please do not send passports, My Number, tax notices, contracts, bank documents, or other sensitive documents through the initial inquiry form. We will provide a secure method for document sharing after confirming the engagement.
Scope of Service
Our tax representative service does not mean that Kudan Partners becomes the taxpayer. The legal obligation to pay tax remains with the property owner or taxpayer.
This service is not a standalone mail-forwarding service and cannot be used as a general mailing address, bank address, registration address, or address-lending service. It is limited to the agreed Japanese tax notice scope. Tax filing, tax advice, and authority responses require separate review or engagement. Refund receipt, holding, or onward payout to clients is not currently handled by Kudan Partners.
For related services, see our pages on rental income tax returns, property sale tax filings, and fixed asset tax notice support.
Related Articles
If you are still checking whether you need a tax representative, tax filing, or property sale support in Japan, the following English articles may help you understand the main issues before contacting us.
- Do Non-Residents Need a Tax Representative in Japan?
- What Happens If I Leave Japan Without Appointing a Tax Representative?
- Documents Needed for Japanese Tax Filing by Non-Residents
- Japanese Rental Income Tax Return for Non-Resident Property Owners
- Before Selling Japanese Real Estate as a Non-Resident
Appoint a Tax Representative in Japan
If you own Japanese real estate while living overseas, please contact us first to check whether your case may fit the tax representative notice administration service.
The initial eligibility screen is free. The standard Initial Written Case Review is JPY 77,000 including Japanese consumption tax, and a Complex Written Case Review starts from JPY 110,000 including Japanese consumption tax. Tax representative setup and annual tax notice administration are individually quoted after the scope is confirmed. Tax return filing, property sales, prior-year filings, and other complex matters require separate review and engagement. View fees.
Communication policy: Our services are generally provided by email and secure online communication. English video meetings and phone calls are not included in the standard service.
Disclaimer: The information on this website is provided for general informational purposes only and does not constitute tax, legal, or investment advice. Japanese tax treatment depends on the specific facts and circumstances of each case. A professional engagement with Kudan Partners begins only after the scope of work, fees, and engagement terms are agreed in writing.